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How do I add a new user in WordPress?

Posted by Vikki Baptiste

June 28, 2020

Why do I need to add users to my site?

There are a few reasons you may want to add a new user to your WordPress account.

You may want to add another administrator to your site to help you with admin tasks. It’s always a good idea to ask someone you trust to be a co-administrator, in case something prevents you from being able to perform admin duties on your site.  

You may need an editor to help you with publishing and moderating posts, and managing files, or you may invite a contributor to post a guest post.

Types of users you can add

  • Administrator – full and complete ownership of a website. An admin has complete power over posts/pages, comments, settings, themes, plugins, import, users – everything. Nothing is off-limits, including deleting everything.
  • Editor – view, edit, publish, and delete any posts/pages, moderate comments, manage categories, manage tags, manage links, and upload files and images.
  • Author – edit, publish and delete their own posts, as well as upload files and images.
  • Contributor – creates a post, and submits it to an administrator for review. Can edit their own posts in draft mode.  Once approved by an administrator and published, however, it may no longer be edited by the contributor. Cannot upload files or images.

What about subscribers?

In your comment settings, if you select “Users must be registered and logged in to comment”, commenters will be given subscriber role. Subscribers do not need to be added by an admin, and only have the ability to leave comments. 

How to add a user

If you’re an Administrator:

  1. Go to Users → Add New
  2. Fill in the required info
  3. Choose a password for them
  4. Check the box “Send this password to the new user by email”
  5. Select the role you wish to give them using the dropdown

Your new user will get an email with their password and instructions to log in to your site. Once logged in they can edit their profile to change their password and any other info (except their username).

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